Documents form a significant part of the business world. It preserves key knowledge, facilitates better decisions, reduces the chance of error, encourages innovation and encourages culture of constant learning.
A good document management program will help you organize and streamline all of your documents, so they are easily accessible when needed. This will ensure that your documents are accurate and up to date, and that you’re always aware of any new changes.
Formal documentation follows certain conventions and is standardised. This includes such things as financial records, reviews of employees, contracts and regulations.
Informal documents are any type of records that do not follow formal guidelines. Emails, meeting notes and memos are all examples of informal documentation.
Create a template to save yourself time when creating documents. Templates are available in a number of formats and More Help file types including Word, PDF, spreadsheets. presentations and emails.
The best templates are those that allow multiple people to collaborate simultaneously on a single document. This allows for multiple people to make changes simultaneously and the version history will show the person who made each one.
Keeping documentation in order will save your team and you both time and resources. It will ensure you have easy-to-access information and prevent rework, waste or wasting resources when a job is not completed properly or on time.